Customer Complaints Policy
Our priority is for you to be completely satisfied with the service you receive from us. We run a professional business so we aim for the highest standards in everything we do. Complaints are rare but we take them seriously, so we have a complaints policy and process we follow to make sure things are put right where needed and we learn from your feedback.
What to do if you have a complaint
Tell someone you’re not happy with the service you’ve received, either while you are in the salon or within 1 week where possible after leaving the salon. Calmly and clearly explain the problem.
We will listen to your feedback and ask questions as necessary to understand why you are making a complaint. We aim to resolve all complaints within 8 weeks. If you have already left the salon, do not have your hair done at another salon as we have the right to see exactly what the service or treatment you received from us looks like.
We will arrange a suitable time for you to come back into our salon and discuss your complaint in private. Where we think your complaint is reasonable, we will redo the part or all of the service or treatment again as soon as possible, free of charge. The work will be done by a different stylist, if you prefer.
If we can not fix the problem, we may offer a partial or full refund, depending on how reasonable we consider your complaint to be.
If, after following our complaints policy, we still ca not agree on how to resolve the complaint to your satisfaction, as required by the Consumer Rights Act 2015 we will refer you to a certified alternative dispute resolution provider, Small Claims Mediation Ltd. They are mediators, an independent third party which listens to both sides and helps us both work towards a fair and reasonable compromise which, if agreed, becomes legally binding. This is a cheaper alternative for you than taking legal action.
We will participate in one-hour session at a mutually time to be agreed with Small Claims Mediation Ltd. Please note there is a charge of £50+VAT for the salon and £50+VAT for you as the client.
Small Claims Mediation Ltd can be contacted by phone: 0116 284 8100 or email: firstname.lastname@example.org
Our right to refuse service
Occasionally we may be put in a position whereby we have to refuse service to a customer. The management reserve the right to refuse service to anyone if they have:
threatened to harm one or any of our employees or customers
created a safety issue or health hazard inside our salon or within close proximity to the salon
We also reserve the right to refuse service if:
the salon has reached maximum capacity
the salon is not open (i.e. outside normal business hours).
SJ Forbes Hair Salon will never discriminate against anyone on the grounds of a person’s race, religion, sex, or other protected characteristics.